3.2.8 Alternate Worksite

Overview

IRS Publication 1075 – Tax Information Security Guidelines for Federal, State, and Local Agencies (Appendix 3.A) details the steps necessary to protect federal tax information (FTI). The publication specifically outlines the steps necessary to use alternate worksites such as an employee’s home or other non-traditional work sites. In all instances, the Wyoming CSE State Office and District CSE Offices will employ appropriate management, operational, and technical information system security controls at alternate work sites.

Policy

Alternate work sites can be used as long as the confidentiality of FTI can be protected, and it has been approved by the Wyoming CSP Director and in the case of District CSP Office employees, also by the District CSP Office Manager.

The Wyoming CSP State Office will prepare a plan for the security of alternative work site. The Wyoming CSP State Office will coordinate with the District CSP Office Manager and the appropriate state agencies to provide the security for FTI. Before implementation, the District CSP Office Manager will certify that the security controls are adequate for security needs.

Any employee working in an alternate work site will follow the safeguarding policies outlined in 3.2 IRS Safeguarding and Security. In addition, the Wyoming CSP State Office will provide specialized training in security, disclosure awareness, and ethics for all participating employees and managers. This training will cover situations that could occur as the result of an interruption of work by family, friends, or other sources.

The State CSP Office will conduct periodic inspections of alternative work sites during the year to ensure that safeguards are adequate. The results of each inspection will be fully documented as described in 17.4 Audits – IRS Safeguarding Visit.

Cross Reference

Appendix 3.A - IRS Publication 1075 – Tax Information Security Guidelines for Federal, State, and Local Agencies