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12.D Case Closure with Futures Disbursed and Assigned


Appendix 12.D – Closing Cases with Futures Disbursed and Assigned Arrears Balances

Purpose:

When a non-custodial parent pays his or her child support, the payments are credited against the current support order or the arrears.  In some instances, the payments are sent to the custodial parent when in fact the payments should have been retained by the State of Wyoming.  In those instances, a “futures disbursed” balance is created on POSSE.  When the futures disbursed balance exceeds or equals the assigned arrears balance, case closure may be appropriate.  

Procedures:

Closing Child Support Cases with a Futures Disbursed and Assigned Arrears Balance

1. Child support cases currently exist on POSSE with an assigned arrearage balance, a futures disbursed balance as reflected on the Financial Pop-up on Case Maintenance equal to or greater than the assigned arrearage balance, and no current support order.  These cases may be eligible for case closure.  POSSE does not provide for case closure on cases with futures disbursed balances. 

2. Assigned arrears are child support arrears that accrued during the time period(s) the custodial parent received a public assistance grant and/or Medicaid benefits from the State of Wyoming.  During this time period(s), child support is assigned to the State of Wyoming to offset the public assistance grant and/or Medicaid benefit amount provided to the family.

3. A futures disbursed balance is established when a child support payment was paid by the non-custodial parent and received by the custodial parent rather than being retained by the State of Wyoming for distribution to assigned arrears.  Since the non-custodial parent paid the support obligation, this debt is owed by the custodial parent. 

4. The Wyoming CSP does not enforce debts owed to the State by the custodial parent.  

5. A child support case cannot be closed if the custodial parent is currently receiving a public assistance grant and/or Medicaid benefits as indicated on the public assistance computer system and POSSE.  POSSE Case Class must show NON-AFDC.

6. Person ID #3 – Recovery Overpayment has been created on POSSE to be used as the custodial parent in the Non-IV-D case as described in the procedures below. 

7. The child(ren) from the original Non-AFDC IV-D case must be added to the Non-IV-D case prior to entering a $0 current support order and “9999” Judgment and Stipulation and removed after entering a $0 current support order and “9999” Judgment and Stipulation

Cases eligible for closure under these procedures shall  meet the following criteria:

1. Case must be arrears only and not tied to a case with a current support obligation;

2. Case must have a futures disbursed balance equal to, greater than or within $150.00 of the assigned arrears balance (Federal Closure Criteria);

3. Cases within $150.00 must have approval from the IV-D Director prior to closure;

4. Multiple cases tied to one obligation that meet the above criteria must follow the closure procedures as stated below.

The following procedures shall be used by the case worker when making a determination for an appropriate case action for a futures disbursed scenario described above.  The case worker shall get approval from the supervisor or the IV-D director before beginning the following procedures:

1. The case worker shall enter a “9999” Judgment and Stipulation with a $0 Judgment on the Non-AFDC IV-D case containing the futures disbursed and assigned arrears.  The date entered in the “Judgment Thru” date field shall be the last day of the previous month that you are working in.  If all or a portion of the assigned arrears are a result of a Child Support Judgment filed in the court against the non-custodial parent, the case worker shall complete a Satisfaction of Judgment and file with the court;   

2. The case worker shall request a CSE251P1- Balance Analysis process for the Non-AFDC IV-D case;

3. The case worker shall create a Non-IV-D case with the custodial parent as “Recovery Overpayment ” (PID #3) and the non-custodial parent as the custodial parent from the existing Non-AFDC IV-D case with the futures disbursed and assigned arrears amounts;

4. The case worker shall add the child(ren) from the original Non-AFDC IV-D case to the Non-IV-D case using the first day of the previous month that you are working in as the “Effective Begin Date;”

5. The case worker shall enter a $0 current support order and “9999” Judgment and Stipulation on the Non-IV-D case.  The date entered in the “Judgment Thru” date field shall be the last day of the previous month that you are working in.  If the futures disbursed balance is equal to or less than the assigned arrears balance, the futures disbursed balance from the Non-AFDC IV-D case shall be entered as a “9999” Judgment and Stipulation on the Non-IV-D case as being owed by non-custodial parent and owed to the state.  In cases where the futures disbursed balance is greater than the assigned arrears balance, the assigned arrears balance from the Non-AFDC IV-D case shall be entered as a “9999” Judgment and Stipulation on the Non-IV-D case as being owed by non-custodial parent and owed to the state;

6. The case worker shall end date the child(ren) on the Non-IV-D case using the last day of the previous month that you are working in as the “Effective End Date” and enter “Child Removal Reason” as “Other;”   

7. The case worker shall request a CSE251P1 - Balance Analysis for the Non-IV-D case;

8. The case worker shall enter a detailed case activity log on the Non-AFDC IV-D case explaining why the “9999” Judgment and Stipulation was entered, the amount of the assigned arrears and futures disbursed before the “9999” Judgment and Stipulation, reference the Non-IV-D case number and why the Non-AFDC IV-D case is being closed;

9. The case worker shall enter a detailed case activity log on the Non-IV-D case explaining why the Non-IV-D case was created with a “9999” Judgment and Stipulation in the amount of the disbursed futures balance or the assigned arrears balance from the Non-AFDC case (as referenced in #4), why the child(ren) were added and end-dated and reference the Non-AFDC case and the amount of the futures disbursed and assigned arrears.  

10. The case worker shall enter the appropriate closure reason on the Non-AFDC IV-D case (e.g. Arrears < $500);

11. The case worker’s supervisor shall request and run a CSE282P2 - Case Assessment – One Case on the Non-AFDC IV-D case set for closure;

12. The case worker shall click on the Case Info Pop-up on the Case Maintenance screen and verify that a date exists in the “Date IV-D Closure Scheduled” field.  The date should be 60 days from the current date; and

13. The case worker shall generate the “Notice of Intent to Close” letter as a result of an action required alert and send it to the custodial parent.